Who we are and what we do
Archer Dykstra Associates Limited is a recruitment agency and recruitment business as defined in the Employment Businesses Regulations 2003 (Company Number 08005173). We collect the personal data of the following types of people to allow us to undertake our business:
-Prospective and placed candidates for permanent, contract, interim and part-time roles
-Prospective and live client contacts
-Supplier contacts to support our services
-Employees, consultants, part-time workers
We collect information about you to carry out our core business and ancillary activities.
The information we collect and how we use it
We collect information that you give us when applying for vacancies, filling in any forms on our website (www.archer-dykstra.com), subscribe to our services, attend our events, participate in a survey or social media discussions, or by corresponding with us by phone, e-mail or otherwise.
Your personal details may include your name, address, private and corporate e-mail address and phone number; financial information; compliance documentation and references verifying your right to work in the United Kingdom, and/or your qualifications and experience; curriculum vitae and photograph; and links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
This information is held and used by us for the following purposes:
• For matching your skill sets with relevant job vacancies, to assist us in finding you the position that most suits you;
• To keep you informed of relevant opportunities as they arise;
• To put forward your details to our clients and prospective employers for you to be
considered for vacancies;
- For keeping you informed of company services, news and insight related to your specialisms when you have granted us permission to do so;
• To improve our customer service and make our services more valuable to you;
• To notify you about upcoming HR events when you have granted us permission to do so;
Information we obtain from other sources
This is information we obtain about you from other sources such as LinkedIn, job board websites, online CV libraries, your business card, or personal recommendations. In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.
Disclosure of your information inside and outside of the EEA
We will share your personal information with:
Selected third parties including:
-Clients for the purpose of introducing candidates to them;
-Candidates for the purpose of arranging interviews and engagements;
-Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
-Subcontractors including email marketing specialists, event organisers, payment and other financial service providers.
-Analytics and search engine providers that assist us in the improvement and optimisation of our site;
-Credit reference agencies, our insurance broker, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.
We will disclose your personal information to third parties:
In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
If Archer Dykstra Associates Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions of supply of services and other agreements; or to protect the rights, property, or safety of Archer Dykstra Associates Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
The lawful basis for the third-party processing will include:
Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
Satisfaction of their contractual obligations to us as our data processor;
For the purpose of a contract in place or in contemplation;
To fulfil their legal obligations.
Where we store and process your personal data
Data that we collect may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Retention of your data
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.
We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
• The nature of the personal data;
• Its perceived accuracy;
• Our legal obligations;
• Whether an interview or placement has been arranged; and
• Our recruitment expertise and knowledge of the industry by country, sector and job role.
Depending upon the criteria used as to whether we should retain your information we may:-
• Retain all your personal data on our main Customer Relationship Manager (CRM) system and financial systems.
• Archive all or part of your personal data from our main Customer Relationship Manager (CRM) system.
• Retain your personal data on our financial systems only.
• Pseudonymise* parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.
• Remove all your personal data on our Customer Relationship Manager (CRM)
system and financial systems.
* For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.
You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The GDPR provides you with the following rights. To:
-Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
-Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
-Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
-Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
-Request the transfer of your personal information to another party in certain formats, if practicable.
-Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/
Changes to our privacy statement